Marine Biological Laboratory Policy Manual

MBLthe MBLPolicy Manual:

This manual provides MBLstaff with the guiding policy documents for many areas of the Marine Biological Laboratory. While every attempt is made to keep this manual up to date, all policies, procedures, and practices are subject to periodic review, modification, deletion or replacement. This manual is to be considered informational only. It is not intended to create any express or implied contractual or other legal rights.

If you have questions about specific policies, please contact the office referred to at the end of each policy for full, current policy statements and clarifications.

Many of the policies listed below are being updated.

Table of Contents

A.1 Director’s Office

A.1.1 Organization of the Marine Biological Laboratory
A.1.2 Organization of the Division of Research
A.1.3 Policies & Procedures for Appointment and Promotion of MBLScientists
A.1.4 Policies for Institutional Funding of MBLResident Scientists
A.1.5 Policies for Mentored and Staff Scientific Appointments
A.1.6 Trustee Conflict of Interest Policy

A.2 EEO Policies

A.2.1 Unlawful Harassment
A.2.2 Drug Free Workplace
A.2.4 Equal Opportunity, Affirmative Action and Diversity

B.1 Environmental, Health, and Safety

B.1.1 Safety Shoe Allowance
See the MBLEnvironmental Health and Safety Pages

C.1 External Affairs

C.1.1 Fundraising
C.1.2 Corporation & Foundation Grants and Gifts Stewardship
C.1.3 Naming Opportunities and Endowed Funds

C.2 Communications office

D.1 Facilities, Services, and Projects

D.1.1 Pets in the MBLWorkplace
D.1.2 Winter Storage and Vacating Laboratory Space
D.1.4 Keys
D.1.5 Parking
D.1.7 Posting Notices on Doors (removed)
D.1.8 Flag Policy
D.1.9 Lillie Corridor Storage (removed)
D.1.10 Facilities Improvements and Maintenance
D.1.12 Surplus and Disposal of MBLMaterials
D.1.13 Storm Closing and Notification Procedure (removed)
- D.1.13.1 Essential Personnel: Winter Storm Conditions (removed)
D.1.14 Skateboarding (removed)
D.1.15 Authorized Access Areas (removed)
D.1.16 Use of MBLRadios
D.1.17 Violence Prevention
D.1.18 Use of Video Security Monitoring Systems

D.2 Transportation Services & Grounds

D.2.1 MBLStorage Box Movement Program
D.2.2 Shipping/Receiving Policy
D.2.3 Bicycle Storage and Locker Room Use
D.2.4 Driver and Vehicle Use
D.2.5 MBLReduce, Reuse, and Recycle Policy

D.3 Plant Operations and Maintenance

D.3.1 Refrigeration and Refrigerants
D.3.2 Bulletin Boards in Hallways

E.1 Financial Services

See the MBLintranet for Financial Services policies.

F.1 Housing, Conference, Switchboard

F.1.1 Housing Policy
F.1.2 Lead Paint in Housing
F.1.3 Winter Storage in Cottages (removed)
F.1.4 Washers/Dryers in Cottages (removed)
F.1.5 Year-Round Temporary Housing

G.1 Human Resources

G.1.1 Performance Reviews
G.1.2 Probationary Periods and Regular Status (policy is no longer applicable)
G.1.3 Attendance and Punctuality
G.1.4 Disciplinary Procedures
G.1.5 Leaves of Absence
G.1.6 Sick Time
- G.1.6.1 Sick Leave Donation Policy
G.1.7 Vacations
G.1.8 Grievance Policy
G.1.9 Smoke Free Environment
G.1.10 Family and Medical Leave Policy
G.1.11 Post Retirement Medical Policy
G.1.12 Drug and Alcohol Policy
- Procedures for Implementing the MBLAlcohol Use Policy G.1.12
G.1.13 Holiday Policy
G.1.14 Employment-Based Hiring and Sponsorship Of Visas For Foreign Nationals
G.1.15 Bereavement
G.1.16 Jury Duty
G.1.17 Employment of Family Members
G.1.18 Exempt Employee Salary Basis
G.1.19 MBLCode of Conduct
G.1.20 is now K.1.11
G.1.21 Hybrid Work Policy
G.1.22 CORI Policy
G.1.23 HIPAA Policy
G.1.24 Criminal Background and Credit History Checks for Massachusetts Employees Policy
G.1.25 Domestic Violence Leave Policy
G.1.26 Intern and Volunteer Policy
G.1.27 Minors in Research Laboratories and/or Other Research Activities
G.1.28 MBLEthics and Compliance Hotline Reporting Policy
G.1.29 Annual General Increase
G.1.30 Prior Notification Requirement for Relocation
G.1.31 Retirement Party Guidelines

G.2 Contract between the Hospital Workers Union and the ��Ůֱ��

H.1 Library

H.1.1 Information on Library Gifts-in-Kind
H.1.2 Procedure for Book Collection Development
H.1.3 Use of Materials from the Rare Books Room
H.1.5 Circulation Policy
H.1.6 Access Policy
H.1.7 Special Collections Policy
H.1.8 Archival Policy
H.1.9 Access for Archival Records
H.1.10 Records Management
H.1.11 Library Desk and Office Rental

H.2 Information Technology

H.2.1 Accounting System Security Policy
H.2.2 IT Password Policy
H.2.3 Information Technology Security Policy
H.2.4 Purchasing of Computer Resources by MBLStaff and Researchers
H.2.5 Areas and Levels of Support for Computer Services
H.2.6 Telecommunications Policy
H.2.7 Telephone Account Codes and Credit Cards
H.2.8 Email Attachments
H.2.9 Written Information Security Policy

J.1 Marine Resources

J.1.1 Hurricane Preparedness
J.1.2 Rowe and Loeb Sea Water Tank Room Policy
J.1.3 Marine Resources Usage Policy
J.1.4 Collection Support Facility Operating Policy
J.1.5 At Sea Vessel Waste Disposal Management
J.1.6 Purchasing Policy for Living Organisms
J.1.7 Squid Fee
J.1.8 Living Organism Supply
J.1.9 Non Indigenous Species
J.1.10 Cephalopod Care Policy

K.1 Offices of Research and Education

K.1.1 Intellectual Property Policy and Procedures
K.1.2 Policies/Procedures on Scientific Integrity
K.1.3 Conflict of Interest Policy
K.1.4 Humane Care and Use of Laboratory Animals
K.1.5 Sponsored Projects
K.1.6 MBLProtection of Human Subjects
K.1.7 Visiting Investigator Space Rental
K.1.8 Research and Education Building Access Approval
K.1.9 Mentoring Program for Scientists
K.1.10 Capital Equipment Management
K.1.11 Allegations of Misconduct
K.1.12 MBLUndergraduate Intern Policy

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